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    Woodhull - Residential Construction + Small Projects

We are seeking to engage with a diligent and organized Construction Administrator who can support our builder teams working on custom residential homes and small construction projects. The Construction Administrator works with Project Managers to push projects forward from an administrative and accounting perspective. 

A vintage school chair, square table and booth-style seating in the dining room

You will be responsible for the following areas: 

  • Track, file, and enter coded AP invoices into QuickBooks for our Residential Construction and Small Projects divisions.
  • Coordinate with the Controller to issue checks for our Residential Construction and Small Projects divisions.
  • Enter credit card charges into QuickBooks, as provided by employees; Track down missing receipts and coding, as necessary.
  • Collaborate with Project Managers to generate monthly client invoices and statements for our Residential Construction and Small Projects divisions
  • Maintain spreadsheets used to track operational performance and compliance, including lien waiver log, AP summary, etc.
  • Perform credit card account reconciliations, as necessary
  • Oversee preparation, completion, and filing of lien waivers for our Residential Construction and Small Projects divisions
  • Ensure vendor insurance certificates are obtained and filed, as necessary, for our Residential Construction and Small Projects divisions
  • Obtain and file W-9 forms for all relevant vendors in collaboration with Bookkeeper
  • Attend Residential project kick-off meetings to ensure any new vendors have been set up and have provided an insurance certificate, gain an understanding of the project and its impact on job responsibilities, etc.
  • Attend regular Residential project review meetings to remain up-to-date on the project and to ensure all finance-related needs related to the project have been met (i.e. collections, insurance certificates, lien waivers, etc.)
  • Support Project Manager in project close-out tasks, as needed
  • Other related construction administration tasks, as needed

Qualifications:

  • Bachelor’s degree
  • Minimum of 3 years of experience as a Construction Administrator, Accountant, or similar position. 
  • Knowledge of basic accounting
  • Strong ability to be self-directed with superior attention to detail in a collaborative, deadline-driven environment
  • Excellent verbal and written communication skills – must field AP-related phone calls and emails in a professional manner 
  • Driven by creating and following efficient systems to push projects forward
  • Proficiency in Procore, Built, QuickBooks Online is a plus
  • Comfortable working in Google Drive – in particular, Google Sheets

Our company benefits:

  • Six weeks PTO per year for everyone with accrual starting on day 1
  • Paid company holidays
  • Flexible schedule around core hours
  • Employer-sponsored health benefits and group dental/vision plans
  • HSA/FSA/HRA options
  • Employer-matched 401k plan (up to 4%)
  • Profit sharing opportunities
  • Paid parental leave after one year
  • Professional Development support
  • A newly renovated office located in Portland

To apply for this job email your details to careers@woodhullmaine.com

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