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    Woodhull

We are hiring a motivated People Operations Manager with a human resources background to provide a top-notch employee experience. The People Operations Manager manages the full employee lifecycle and finds ways to enhance our people systems. 

You will manage the following areas: 

GENERAL HUMAN RESOURCES

  • Maintain accurate and up-to-date employee records and HRIS systems
  • Monitor and report on HR metrics, providing insights to senior management 
  • Stay current with industry trends and best practices in HR management
  • Make sure employees are properly classified by auditing and updating job descriptions

RECRUITMENT

  • Collaborate with department managers to develop effective recruitment and hiring strategies
  • Serve as a first point of contact for job inquiries
  • Manage and coordinate the interview and hiring process 
  • Maintain a database of applicants to pull from for current and future openings
  • Answer questions about Woodhull benefits and total compensation offerings 
  • Prepare offer letter and edits – assist in negotiations related to the offer of employment and ensure equity and compliance.

ONBOARDING/OFFBOARDING

  • Set up accounts for all new employees and coordinate onboarding steps to ensure a smooth first week and ongoing Woodhull orientation in the first months.
  • Acquire any hardware or other materials that a new employee needs – in collaboration with Office Coordinator
  • Manage benefits enrollment and offboarding
  • Be the first point of contact for voluntary and involuntary terminations – administer offboarding checklist
  • Hold exit interviews and track trends in terminations

TIME AND PAYROLL ADMINISTRATION

  • Gather hours for bi-weekly payroll processing – in tandem with Controller
  • Manage and monitor PTO accruals and holiday usage

COMPENSATION AND BENEFITS ADMINISTRATION

  • Administer compensation and benefits programs, including salary structure, bonus plans, health insurance, 401k, and all other company benefits
  • Manage annual renewal and census requirements – in collaboration with our benefits broker
  • Audit enrollment of benefits and track benefit usage on a quarterly basis
  • Coordinate annual ACA reporting
  • Track tool stipend usage
  • Continuously work to offer the strongest total compensation package in our job market 

POLICY IMPLEMENTATION AND COMPLIANCE

  • Perform an annual audit of our Employee Handbook
  • Manage and resolve employee relations issues, ensuring a fair and consistent approach
  • Ensure compliance with labor laws and regulations, updating policies as needed
  • Manage tax documentation and i9 forms for all new and existing employees

HEALTH AND SAFETY

  • Be the first point of contact for any workplace injury reporting with MEMIC 
  • Manage OSHA requirements and compliance
  • Coordinate with department heads and managers after a workplace injury occurs
  • Take steps to implement injury prevention strategies and foster a culture of safety 

TRAINING AND DEVELOPMENT

  • Ensure state required trainings are completed – such as workplace harassment training
  • Oversee the development and execution of training and development initiatives to enhance employee skills and performance 
  • Develop and implement employee engagement strategies to enhance job satisfaction.

PERFORMANCE MANAGEMENT

  • Navigate questions and considerations related to performance management
  • Manage quarterly and annual performance management systems
  • Ensure proper documentation and storage of employee performance-related content 
  • Develop and distribute surveys to understand the wants and needs of our employees

COMPANY CULTURE

  • Prepare and distribute a Digest to keep employees informed of one another’s work
  • Manage and supply inventory of company gear for all team members and all seasons 
  • Plan and execute company – in tandem with Office Coordinator

Qualifications:

  • Bachelor’s Degree in Human Resources, Business Administration, SHRM certification or equivalent.
  • 5+ years of human resources management and/or business administration experience.
  • Confident using HRIS system (Paylocity or similar) – experience administering benefits and running payroll 
  • Recruiting experience in the architecture/construction/engineering industry – preferred but general recruitment experience also welcome
  • Solid knowledge of Federal and local State Employment laws to include (but not limited to) ADA, FMLA, OSHA, FLSA, EEOC 
  • Proficient using Google Suite – at minimum comfortable using Drive, Docs, and Sheets
  • Clear communicator with proven track record of managing the full employee lifecycle
  • Strong interpersonal and conflict resolution skills 
  • Experience managing an annual performance review program
  • Analytical approach to compensation planning
  • Experience managing administrative end of technology systems
  • Strong organizational skills and attention to detail with ability to meet deadlines

Our company benefits:

  • Six weeks PTO per year for everyone with accrual starting on day 1
  • Paid company holidays
  • Flexible schedule around core hours
  • Employer-sponsored health benefits and group dental/vision plans
  • HSA/FSA/HRA options
  • Employer-matched 401k plan (up to 4%)
  • Profit sharing opportunities
  • Paid parental leave after one year
  • Professional Development support
  • A newly renovated office located in Portland

To apply for this job email your details to careers@woodhullmaine.com

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